How to fill out vouchers:

  1. Go to NUFinancials

  2. Go to Expenses

  3. Create an Expense Report

  4. When asked for a description of the expense report…

    1. List which line item on your org’s budget you are getting the funding for, for example…

      1. Spring Picnic

      2. Line 12

      3. Line 12 - Spring Picnic 

    2. If you do not list what line item you are getting the funding from, your voucher will not be approved as quickly.  

  5. Add attachments 

    1. Provide receipts of your transactions!  

      1. Can be a picture of a physical receipt

      2. A picture of your Amazon purchases 

      3. A Zelle transaction that went through

      4. A restaurant receipt that lists each dish purchased and for how much

    2. Receipts should be itemized and uploaded in jpeg, png, or pdf format.  

  6. In Expense Entry

    1. If you do not have enough room in the Expense Report description section, add more details of the expense in the description section here.

      1. Include the line item of where you are getting the funding from if you haven’t already.

      2. Explain what you are spending the funds on if not already self-explanatory



General advice re: vouchers

  • SAFC account executives may not be familiar with your organization and its activities!  If at any point you can clarify where you are getting the funding from, what you are using it for, or other helpful context, please add that information in! 

  • DO NOT wait until the end of the quarter to submit your vouchers if you want your vouchers to be approved quickly.  End of quarter is one of the busiest voucher times for SAFC because many organizations are submitting all of their vouchers at the same time.  If you want your voucher to be approved quickly, submit the voucher shortly after the event in question has passed.  

  • Important information re AEG or NSOF:  If your org recently received AEG or NSOF funds (and is using those funds to pay for the expense) or only has funding through AEG or NSOF, please note this on any voucher you submit to NUFinancials.  This will help expedite your voucher process.